ETD Technical Support
Introduction to the Corel WordPerfect 12 Formatting Template (Version 7.0)
This tutorial is a concise introduction to using Version 7.0 of CIRCA's Corel WordPerfect 12 ETD Formatting Templates.
Template documentation
Downloading the Template
Listing of files in the Template
What is the Master Document?
Working with the Template
Applying Styles
Transporting the Template
Expanding the Template in preparation for printing
Updating the Table of Contents, List of Tables & List of Figures
Final Printing
Documentation on how the Template works
Back to the topThere are multiple ways of getting information on how to use the formatting templates. Each one is in a different medium with a unique level of detail:
The template's ReadMe.PDF file for Corel WordPerfect 12
The PDF file containing the content of the template
Please make sure you read at least one of these documents thoroughly, or attend an ETD Workshop. There are several things you should be aware of before you include your text in the template, and understanding how the template works will make your thesis/dissertation formatting experience much less stressful.
If at any time you run into difficulties in using the formatting templates, feel free to view one of our online tutorials or contact us via e-mail at etd@grove.ufl.edu. If necessary, we can make an appointment to consult with you regarding any technical challenges you may be having.
Downloading the Template
The template is made of numerous files bundled together as a self-extracting archive. Each file within the archive represents a major portion of your thesis/dissertation. We will discuss each of these files in more detail later in this tutorial.
To obtain a copy of the template of your choice, visit our download page, and click on the appropriate executable file.
- CWP12v70.exe for Corel WordPerfect 12 (template Version 7.0)
You can copy this file to your Desktop and expand it once you're ready. All you have to do is double click on the icon for the .EXE file and you'll see the following message:
Your initial screen and directory structure will differ, however it will expand the folder into the same directory as the .EXE file. You will now have a folder entitled either WPTemplate12v70.
IMPORTANT: In order for the template to work properly, the template folder must be moved to your root directory, C:\. The directory structure within the master document is absolute so the folder must have the following path: C:\WPTemplate12v70\. Dragging and dropping the folder into the main C:\ directory will take care of this.
Using Windows Explorer, your folders window should look like the image below:
Listing of Files in the WPTemplate12v70 Folder
Below is a table containing a list of all the files found in the Template Folder and a description of their purpose.
File name The file contains Title Title page Copyright Copyright page Dedication Dedication page Acknowledgements Acknowledgment page Contents Table of Contents page Tables List of Tables page Figures List of Figures page Objects List of Objects page Abstract Abstract page (academic) Abstract-PO The abstract page for Performance Option Abstract-General The sample document for the General Audience Abstract Chapter1 Chapter 1 Chapter2 Chapter 2 Chapter3 Chapter 3 Chapter4 Chapter 4 Chapter5 Chapter 5 Chapter6 Chapter 6 Chapter7 Chapter 7 Chapter8 Chapter 8 (additional chapter) Chapter9 Chapter 9 (additional chapter) Appendix-a Appendix A Appendix-b Appendix B Appendix-c Appendix C (additional appendix) Appendix-d Appendix D (additional appendix) Appendix-e Appendix E (additional appendix) Appendix-f Appendix F (additional appendix) Master The master document (used for final printing) ReadMe The read me file containing instructions and helpful hints References Reference pages Biosketch Biographical sketch chapter-parent the original parent file used for creating chapters for the template. parent-new the original parent file used for creating all the subdocuments and master document of the template styles-2005 a file that retains all the styles found in the master document. If you have an incomplete list of styles in your subdocuments, you can retrieve styles from this file. famguy17.wav sample multimedia file (externally linked to CWP12v70.PDF) readme.pdf PDF copy of the readme.wpd file CWP12v70.PDF
This file serves as a tutorial on how to use the template and as a formatting example of what the document would look like as a submission-ready PDF. What is the Master Document?
The master document is a file that sequentially organizes and prints the subdocuments contained in the WPTemplate12v70 folder. It doesn't contain written content, but it does store margin and page numbering information, as well as links to all the necessary subdocuments.
We used the master-subdocument relationship in Corel WordPerfect for the following reasons:
Theses and dissertations tend to be very large documents (often over 100 pages), and after a while, a single document would become difficult to manage.
The page numbering and table of contents can be pre-programmed to flow sequentially from one subdocument to the next when printing.
If anything happens to the master.wpd file, it can be easily replaced without losing any of the thesis/dissertation contents.
You can work with individual chapters/appendices, without having to open the entire document.
With all the chapters and appendices as subdocuments, it's easier to transport (should you need to only edit one of them).
Working with the Template
Once you have the .EXE file expanded and the WPTemplate12v70 folder is available to you, you can begin working with the template.
IMPORTANT: In order for the template to work properly, the template folder must be moved to your root directory, C:\. The directory structure within the master document is absolute so the folder must have the following path: C:\WPTemplate12v70\. Dragging and dropping the folder into the main C:\ directory will take care of this..
In working with the template, we recommend that you follow this advice:
Edit the subdocuments individually, by clicking on File - Open - filename.wpd.
When you're ready to print your document (or view it in its entirety), open the master.wpd file, and expand the master by going to File - Document - Expand Master.
When you've completed working in the master document, always choose CONDENSE and SAVE when asked. This will copy the modifications that were made in the master.wpd file into the individual subdocuments. NOTE: If you fail to “condense and save” when closing the master document, your subdocuments will not be updated and you risk bringing old content from the subdocuments into the master document the next time the master document is opened for editing.
If your subdocument has an incomplete listing of styles, simply retrieve the complete style listing from the file styles2005.wpd, but choosing Format - Styles - Option - Retrieve... and select the file C:\WPTemplate12v70\styles2005.wpd.
If you decide to cut and paste from another WordPerfect document, make sure you apply our styles to ALL of the text you include. This ensures that your formatting is in compliance with the Editorial Office rules. You chapter headings and subheadings will also appear in the table of contents.
Applying Styles
The formatting styles used by Corel WordPerfect are what control text alignment, text spacing and paragraph indentions.
We have created 18 styles for the template. We worked closely with the Editorial Office of the Graduate School in programming the formatting so that it is in compliance with the Guide for Preparing Theses & Dissertations.
It is therefore highly recommended that you apply our styles to ALL the text you include in the subdocuments. Doing this will ensure that your text has the proper formatting.
To apply a style, highlight the section of text you want to modify, and from the formatting tool bar you can choose the appropriate style. Below is a graphic showing the listing of our formatting styles as they appear in the style pulldown menu:
A graphic showing an example of style application appears below:
Below is a listing of the styles contained in Version 7.0 of the Corel WordPerfect 12 formatting template.
Styles
Apply to
What you must do after the style is applied
00 One Inch
This style is applied to the first line of any Chapter or Section
Nothing
01 Chap Title
Chapter and section titles
Capitalize all letters
02 First B
First-level subheadings
Capitalize first letters of all principal words
03 Second B
Second-level subheadings
Capitalize first letters of all principal words
04 Third B
Third-level subheadings
Capitalize the first letter of first word and all proper nouns
05 First U
First-level subheadings
Capitalize first letters of all principal words
06 Second U
Second-level subheadings
Capitalize first letters of all principal words
07 Third U
Third-level subheadings
Capitalize the first letter of first word and all proper nouns
08 Body Text
Paragraphs
Nothing
08a BText - NoInd
Paragraphs where indenting is not permitted
Nothing
09 Block Quo
Quotes and epigraphs
Nothing
10 Table Text
Used inside tables and on single spaced text
Nothing
13 Cap Figure
Figure captions
Nothing
14 Cap Table
Table captions
Nothing
15 Cap Object
Captions for multimedia/support files
Nothing
16 RefList
Can be used for reference lists that are not numbered
Nothing
UF Thesis 1 (in numbered list menu)
Used for numbered lists
Set paragraph spacing to 2 if there are any carryover lines.
UF Thesis 2 (in bulleted list menu)
Used for bulleted lists
Set paragraph spacing to 2 if there are any carryover lines.
If your subdocument has an incomplete listing of styles, simply retrieve the complete style listing from the file styles2005.wpd, but choosing Format - Styles - Option - Retrieve... and select the file C:\WPTemplate12v70\styles2005.wpd.
You can also retrieve the outline list definitions for UF Thesis 1 and UF Thesis 2 from styles2005.wpd by choosing the Option - Retrieve menu from the bullets and numbering dialog box.
Transporting the Template, and making Backup Copies
When you've completed your day's work with the template, it always advisable to make a backup copy of your folder. When you do this, there are several things you should keep in mind:
Make sure Corel WordPerfect is completely closed before making a copy of your Template folder.
Have 3 backup locations.
- 1 on your Hard drive
- 1 on a CD-ROM or Zip Disk
- 1 on a departmental server
This way, if anything should happen to your primary computer's hard drive, you will still have something you can work with.
Keep in mind that the template folder's master document will only work if its final location is the root directory of the computer (C:\WPTemplate12v70).
Expanding the Master Document in preparation for printing
To print your thesis/dissertation in its entirety, you will need to open the master.wpd file and expand its subdocuments.
To expand the subdocuments, switch to File - Document - Expand Master and you will then see a screen similar to the image below.
Once this menu is chosen, you will see a dialog box similar to the one below listing all the subdocuments the master document is looking for:
You can then edit or print the document as you desire.
Updating the Table of Contents (TOC), List of Tables (LOT), List of Figures (LOF) & List of Objects (LOO)
Once the master.wpd file is expanded, you can update your table of contents (TOC), list of tables (LOT), list of figures (LOF) and list of objects (LOO). You can only update the TOC, LOT and LOF when the master.wpd file is open and expanded. If you attempt to update them from the subdocuments themselves, they cannot see the chapter titles and subheadings of the other subdocuments.
Marking your entries
It is important that first you mark the text that you want to appear in the TOC, LOT, etc. You can do this by selecting the desired text, then choose Tools - Reference - Table of Contents from the WP12 menubar. You will then mark the text accordingly:
- Chapter/appendix titles = Mark 1
- First level subheadings = Mark 2
- Second level subheadings = Mark 3
- Third level subheadings = Mark 4
An example of this is represented by the image below:
For List of Tables (LOT), List of Figures (LOF) or List of Objects (LOO) entry, select Tools - Reference - List from the WP12 menubar. You will then select the text you want to appear as an entry in your list, select the type of list you want the entry to appear in, then click "Mark".
An example of this is represented by the image below:
Generating the TOC, LOT, LOF or LOO
Generating (i.e. updating) the table of contents, list of tables, list of figures and list of objects happens simultaneously with a single button click. Once all the appropriate content has been "marked", choose the Tools - Reference - Generate... option from the WP12 menubar.
You will then see the following dialogue box:
Upon updating the TOC you will notice that 3 things will happen:
An image of this can be seen below:
These were all entered manually and their disappearance is normal. Corel WordPerfect captures the "marked" text and places it in the TOC, LOT or LOF. As a consequence, any text that was entered in those fields before the update gets replaced.
- You simply have to re-type those numbers and spaces back in.
NOTE: All the modifications mentioned in this section have to be done prior to submission to the Editorial Office. It is not necessary to perform them every time you update the TOC, LOT and LOF. So, you are free to update the TOC, LOT and LOF as much as you like. Just be aware that you MUST make these modifications before giving your document to the Editorial Office for review.
Using the image below, follow the steps outlined to restore your TOC to the required format for submission to the Editorial Office.
You may find it easiest to navigate through these fields by using a combination of the mouse, arrow keys and the Home and End keys. Home will move you to the beginning of a line, and End will move you to the end of a line. Clicking in the page numbers will take you directly to the chapter or subheading.
Using the above diagram, follow these steps to make your TOC resemble the image below:
Step 1 - Place your cursor on the line where "Abstract" appears (position A in the diagram). Type ABSTRACT in all capital letters.
Step 2 - Place your cursor to the left of the Chapter title for Chapter 1 (position B in the diagram) and press the ENTER key TWICE. This will place your cursor in a position to type the word CHAPTER. Once you've typed "CHAPTER", press ENTER again.
Step 3 - Again, place your cursor in front of the title for Chapter 1 (position B). Type 1 and hit the TAB key once. This will automatically align your Chapter title with the first level subheadings.
Step 4 - Place your cursor after the page number for the last subheading in chapter 1 (position C) and press the ENTER key once. This will put a single blank line between the last subheading and the next chapter heading.
Repeat Step 3 for all subsequent chapters until all the chapter numbers are in place.
Repeat Step 4 for all subsequent subheading/chapter separations, until all the subheadings and chapter headings resemble the diagram below.
If you have any appendices, you will have to add the word APPENDIX. To do this, place the cursor after the page number of the last chapter's subheading and press the ENTER key twice. That will position your cursor so that you can type the word APPENDIX and press the ENTER key once.
Repeat Step 3 for your APPENDIX entries, except instead of typing a number, type the appropriate appendix letter (A, B, C, etc) and press the TAB key once at the beginning of each line.
What you will be left with should look like the diagram below:
Again...
NOTE: All the modifications mentioned in this section have to be done prior to submission to the Editorial Office. It is not necessary to perform them every time you update the TOC, LOT and LOF. So, you are free to update the TOC, LOT and LOF as much as you like. Just be aware that you MUST make these modifications before giving your document to the Editorial Office for review.
Final Printing
Lastly, is the task of printing your document. If all your subdocuments and so forth are in order, just open and expand the master.wpd file following the instructions above.
If you still have challenges with your document, please feel free to contact us at etd@grove.ufl.edu, visit the ETD Consulting Lab in BLDG 105, Room 104 or call 392-HELP (4357) and ask to speak to an ETD Consultant.
